Tips To Manage Control In Organization
Managers must maintain an effective control system from the beginning. The control system must be integrated with planning that will help to implement the plan effectively.
There will be no problem in controlling if the plan is flexible, accurate, and timely prepared, and objectives are clearly stated. Managers may adopt several strategies to manage control in organizations. The following are some common strategies for managing control in the workplace.
Initiate Effective Control
Implementing a logical control system is one of the prerequisites of control. Management must establish the expected level of performance and take remedial action. According to their tasks, employees should be given authority.
Other criteria for an effective control system include operations that are flexible, a focus on complicated subjects, precision in performance, and the creation of a positive workplace atmosphere.
Appropriate Focus
Effective control requires decision-making that keeps the entire subject under consideration. In order to make decisions, it is vital to assess both quantitative and qualitative results.
For instance, it must be avoided to focus excessively on growing sales volume in order to maximize short-term profit without taking the quality of the good or service into account.
For the long term, quality should be prioritized in order to sustain reputation and goodwill.
Reward For Efficiency
Workers should receive rewards based on their productivity and expertise. Avoid rewarding staff members without taking their productivity and abilities into account.
Related: Process of Controlling
The practice of compensating employees based on their performance and workload fosters in them a sense of self-responsibility. It helps to effectively manage control in the organization.
Parity in Authority and Responsibility
Authority is related to power which is inherent in managerial positions whereas responsibility is an obligation to be fulfilled by subordinates. A person or group of employees is considered to have fulfilled their responsibility after they finish their work and report to the appropriate authority.
Employees can do the assigned task more effectively if standards are correctly specified, obligations are adequately defined, and authority is properly delegated. The proper ratio of authority to responsibility fosters a sense of personal accountability that aids in the maintenance of control.
Participative Management
Participative management is one of the important tools to manage control in the organization. Top and lower managers participate in decision-making in participatory management.
The plan, the method of implementation, and the results are made known to the subordinates. As such, depending on their capacity to achieve goals, they devote themselves to the service.
Proper Coordination
Depending on the type of work being done, several departments are created inside an organization. Each department is free to carry out its duties on its own.
One department’s activity might, however, be connected to those of other departments. Coordination is made simple if interdependent departments carry out their duties while taking into account those of other departments.
Control inside the organization is supported by effective coordination between the various departments and units.
Effective Communication
The smooth operation of the organization is ensured through effective communication. To transfer information both inside and outside of the company, a formal communication system must be established.
Management must take every step possible to reduce obstacles to communication. Effective listening, using feedback, consistent information flow, two-way communication, avoiding information overload, fostering an atmosphere of trust and confidence, and removing psychological barriers should all be implemented.